Vendor Guide

Glam & Plan Wedding Workshop & Bridal Make-Up Trial

Sunday, February 17th 2019

Location: The Dalcy | 302 N. Green St.


About

Glam & Plan is an interactive wedding planning workshop for engaged couples. Open to all genders however geared towards brides, Glam & Plan is a 3-hour workshop combining wedding planning advice, bridal make-up trials and vendor meet & greet networking while enjoying food and beverage. 


Glam & Plan is an experiential wedding planning workshop. Unlike mundane booth to booth trade shows, this is an interactive experience for clients to use, feel, touch and taste your brand. Wow them with a small derivative of your services at the event and leave them with a tangle product that will keep you top of mind!


Exclusivity

The Glam & Plan workshop is open to only 1 vendor per professional category so that they event is intimate and noncompetitive. 

 

Due to the volume of make-up trials, the Make-Up Artistry category is the only non-exclusive category (unless 1 on-location make up services company can fill all MUA slots required). 


Costs/Fees

There is a $15 application fee to participate in Glam & Plan Wedding Planning Workshop. There are no additional vendor fees or payments paid to Wedicity, LLC or the sponsoring venue. 


Due to the exclusivity of each vendor involvement, we understand the associated costs to participate are internal and do not want to facilitate any additional expenses however we do require each vendor to fully produce the services noted below per vendor category. 


Participation Requirement

To participate in the Glam & Plan workshop, each vendor is required to participate in the swag bag, on-site goods/services, and 3X Marketing Campaign which are all detailed below:


Swag Bag Participation: 

Every registrant receives a swag bag full of awesome tangible gifts to remember the Glam & Plan vendors by. This is their take-away that should serve as a useful and memorable gift from your brand. 


Swag bag items are required to be actual items that are useful or edible but are also branded by your company. Great swag bag items are: edible items or wedding specific gifts or daily use items that have your brand name and useful information attached. Swag bag items such as:  

  • Branded cookies with an info card listing 8 great engagement session locations
  • Compact mirror with a branded info card noting top 5 wedding-day make up tricks
  • Wedding post it notes outlining a timeline of when-to-order stationary
  • Your own products or services are great gifts (cake baker = mini cupcake / Tux rental = socks or basic tie clip / Hair stylist = bobbi pins / Photographer = mini frame) 
  • Be Creative!! 

*Flyers, rack cards or business cards alone are not allowed in the swag bag. Gifts must be of perceived value and well-represent your brand and the Glam & Plan event. 


Need a swag bag suggestion?? Ask us to help generate some fun ideas for you that will keep couples talking about your brand!


On-site Goods & Services:
Glam & Plan is not a trade show! Because this is an interactive event, every vendor is required to provide their goods and services at the event so that couples can experience your brand first-hand. Below denotes the requirements per vendor category. If your category is not listed below, please contact us to inquire within. 


Venue: Use of space for 3 hour event, 2 hours of set up and 1 hours of strike time. Venue shall provide all tables, chairs and AV as required by the event. In addition, the Venue is required to maintain the space, including public areas and restrooms through the duration of the event. 


Food Service: Catering and other food service providers are required to provide passed or stationed hors d’oeuvres for the guaranteed guest count which will be communicated 5 days prior to the event. The Catering company is to provide their own staff to execute this service and clean up.


Cake Baker / Desserts / Sweets: The cake baker or dessert table provider is to provide either mini desserts or a dessert table at the event for the guaranteed guest count which will be communicated 5 days prior to the event.


Beverage Service: Beverage service providers are required to provide at least one specialty cocktail and one non-alcoholic option for each guaranteed guest in the count which will be communicated 5 days prior to the event. 


Stationer/Calligrapher: The stationery or calligraphy company shall provide name cards for each attendee or some other interactive station as agreed upon. 


DJ/Band/Entertainment: Entertainment providers are required to provide background music throughout the duration of the event and act as the emcee.


Photographer: The photographer shall stay the entire length of the event capturing each action station and the panel. Photographer is required to share these photos via a link that will be emailed to all vendors and attendees. 


Videographer: The videographer shall stay the entire length of the event capturing each action station and the panel. The videographer is required to share a short 30-60 second clip of the event within one month of the event. 


Hair Stylist: The hair stylist shall provide mini hair trials or braiding sessions, no more than 15 minutes per person. The Hair stylist is to provide all products aligned with these services. 


Make-Up Artist: The make-up artist is to provide mini make-up trials, extending no more than 20 minutes per person. The Make-Up Artist is to provide all products aligned with these services. Each artist is assigned 2-4 attendees to provide services for.


Wedding Gowns/Accessories/Men’s formal wear: The clothier is to set up an interactive area where couples can either try out different accessories, have a fitting or other interactive element as agreed upon. 


Floral/Decor: The florist and/or decor provider is required to provide at least one mock table set up in addition to event decor for the length of the event including small arrangements. A backdrop is recommended by not required and mini (2-stem) bouquets for each guest are also recommended but not required. Final full display will be discussed and agreed upon prior to acceptance of event agreement.  

Glam & Plan Chicago Wedding Planning Workshop

Glam & Plan Chicago Wedding Planning Workshop

Marketing & Panel Session

3X Marketing Campaign:

Every participating vendor is required to promote the Glam & Plan event on their own social channels, e-mail marketing lists and other forms of business marketing. Paid media advertising will be used to promote the event however because there is not a fee to participate in the event, we require all vendors to push the event through their own marketing reach. 


It’s best to email the event out first and then follow up with 2 or 3 social media prompts on Facebook or Instagram to further the message. We ask that you promote the event a minimum of 3 times leading up to the event. Wedicity will provide you will all of the event information you need as well as all marketing materials to help promote and keep the message consistent. This information will be sent to you via email. 


OPTIONAL: Q&A Session Panelist:

Every participating vendor is given the opportunity to sit in as a panelist for the Q&A session. This allows couples to ask you questions directly about your products, services and your overall vendor category. Only 1 person per company/category is allowed. Only one Make-Up Artist will be chosen to speak on behalf of the make-up category. 

Glam & Plan Chicago Wedding Planning Workshop

Glam & Plan Chicago Wedding Planning Workshop

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